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ESSEX TOWN BOARD
Special Meeting
June 14, 2012
7:00 p.m.
Supervisor Boisen opened the meeting at 7:00 p.m.
Present: Sharon Boisen Supervisor
Harold MacDougal Councilman
Claire LaPine Councilwoman
Dr. James LaForest Councilman
Mark Wrisley Councilman
Also Present: Catherine DeWolff Town Clerk
Guests: Jim Dougan, Reg Bedell, Fire Commissioners of District #1: Frank Walls, Barbara Kunzi, Kristin Kimball, Dianne Lansing, and 1Craig Jackson
Supervisor Boisen opened the Special Meeting at 7:00 p.m. The purpose of the meeting is to discuss the contract/easement agreement between the Town of Essex and Fire District #1 for the testing of and placement of wells on the Fire District’s property. There was a discussion between the Town Board and Fire Commissioners present from District #1 about signing the contract. The Fire Commissioners did not like the 10,000 gallon limit of tap water initially presented in the contract and were agreeable to the contract as presented except for the 10,000 limit.
Jim Dougan from AES described that a better figure might be 100,000 per year based on the usage of a single family home.
There was a discussion of a scenario of a state of emergency and if 100,000 per year would be enough in that type of situation.
It was agreed between the Town Board and the Fire Commissioners of Fire District #1 that the 100,000 gallons of free tap water per year added to the contract was sufficient.
Supervisor Boisen suggested that the Fire Commissioners pass a resolution accepting the contract. The Fire Commissions questioned whether the meeting was posted. Supervisor Boisen responded in the affirmative and that the notice made clear that both Boards were meeting.
Resolution by the Fire Commissioners of Fire District #1 Accepting the Contract with the Town of Essex for Wells.
On a motion by District 1 Fire Commissioner Craig Jackson, seconded by Commissioner Dianne Lansing, the resolution is ADOPTED by unanimous vote of the Fire Commissioners of District one: Yes-5 Wall, Kimball, Kunzi, Lansing, Jackson No-0
Resolved that the Fire Commissioners of District #1 in the Town of Essex accept the contract/lease agreement as presented by the Town of Essex including the change of 10,000 (ten thousand) gallons to 100,000 (one hundred thousand) per year of free tap water.
Resolution 101 – 2012
Resolution Accepting the Contract for Wells with Fire District #1
The Supervisor called for a resolution to accept the contract with Fire District #1 and change the wording to say 100,000 gallons of free tap water per year. So moved by Councilman Harold MacDougal, seconded by Councilman James LaForest, as well as authorizing the Supervisor to sign the contract with Fire District #1 the resolution is ADOPTED: Yes-5 LaPine, MacDougal, LaForest, Wrisley, Boisen No-0
Resolved that the Town of Essex has negotiated in good faith with and has agreed and accepted the contract with Fire District #1 for wells as amended to 100,000 gallons of tap water per year and which is made part of these minutes.
Frank Walls, Chairman of the Fire Commissioners of District #1 told Jim Dougan of AESNE that when the contractors are hired to do the work, the Commissioners would like a written contract with the contractors. Mr. Dougan agreed.
Attorney Reg Bedell brought up the question of what would happen if the Fire Dept. moved from that location, would they still be entitled to the free water and if the new owner of the property would also be entitled to free water. There was a discussion of whether the contract went with the Fire District’s property or with the Commissioners and Department who could sell the land and building and move to another location. There was a discussion of easements on the property. Reg Bedell suggested that those clarifications should be made part of the contract. Frank Walls said that as long as the Fire District moved within the Water District, they should get the free water. Councilman Mark Wrisley stated that if the Fire District dissolves, the taxpayers paid for that, it would have to come to the Town Board. It would be a new contract.
Supervisor Boisen told the Town Board that we are agreeing to this now and what happens later we will re-consider. Both Boards agreed.
The Supervisor clarified with Jim Dougan that all four potential wells would be on the Fire District property. Mr. Dougan responded, yes. There was a discussion of the 200’ circumference of well protection. Mr. Walls asked if that was just a buffer zone for the wells. Supervisor Boisen said yes, there has to be a 200’ circumference from the septic system.
With no further discussion, the Supervisor thanked the Fire Commissioners for coming and resolving the contract issues. The Fire Commissioners left the meeting at 7:45 p.m.
Supervisor Boisen advised the Town Board that they needed to discuss wells further.
Jim Dougan of AES said that the Fire District had a poor contract with the contractors while they were on their property during the sewer project; however, it was not AES’s fault. They, the Fire Commissioners, need to negotiate a good contract next time.
Supervisor Boisen relayed that she has spoken to Bond Council and we need a resolution for $75,000 (+/-) to borrow from the General Fund to pay for the test wells as finance law requires it.
Councilman LaForest queried that we want a resolution for an amount that may or may not be the amount we need for the test wells?
The Supervisor advised the Board that we passed the Resolution of Intent for the $2.9 M. We need to transfer money from one account to another to get the process going. The $75,000 figure should be enough to get that process started.
Resolution 102 – 2012
Resolution Authorizing the Supervisor to Transfer $75,000 from the General Fund to the Water Capital Project Fund for the test wells. On a motion by Councilman James LaForest, seconded by Councilman Harold MacDougal, the resolution is ADOPTED: Yes – 5 LaPine, MacDougal, LaForest, Wrisley, Boisen No-0
Resolved that the Supervisor is given the authority to transfer the funds described to start the process of securing the test wells.
There was a discussion that a resolution was needed authorizing AESNE to proceed with the RFP for the test wells.
Resolution 103 – 2012
Resolution Authorizing AESNE to proceed with the Request for Proposals for the Test Wells at the Fire District #1 property.
On a motion by Councilman Mark Wrisley, seconded by Councilwoman Claire LaPine, the resolution is ADOPTED: Yes-5 LaPine, MacDougal, LaForest, Wrisley, Boisen No-0
Resolved that the Town Board authorizes AESNE to proceed on their behalf with the request for proposals for the well drillers.
Dr. LaForest asked Jim Dougan if we had specs for the job. Mr. Dougan responded in the affirmative and that they will be getting a well driller very soon and the specs will eliminate some applicants. There was a discussion of the depth of the wells necessary which would preclude some drillers from the job. Further, he advised that AESNE will start developing the plans right away and be ready to go when the Town is ready.
The Supervisor brought up the rates for water. She advised that from the years 2003 to 2006 the debt service was billed ad valorem on the tax bills. She advised that we are researching this to see if this must occur and if so, we will make it right for 2013. Supervisor Boisen explained further that we cannot find when it changed to a billing procedure, but it is a project we are working on. There was a discussion of the rights of the APA.
With nothing further to come before the Essex Town Board, the Supervisor adjourned the meeting at 8:00 p.m.
Catherine DeWolff, Town Clerk
]]>TOWN OF ESSEX
REGULAR MEETING
JUNE 21, 2012
7:00 p.m.
Supervisor Sharon Boisen called the meeting to order at 7:04 p.m.
PRESENT:
Supervisor Sharon Boisen
Councilman Mark Wrisley
Councilman Harold MacDougal
Councilman Dr. James LaForest
Councilwoman Claire LaPine
ALSO PRESENT: Catherine DeWolff – Town Clerk, Tina Gardner – Waste Water Treatment Plant Operator, Dianne Lansing – Assessor
GUESTS: Andrew Conte, Norma Goff, Chris Maron
Guest, Andrew Conte, a health expert working with Dr. Josh Schwartzberg and Champlain Medical Associates, gave an informative talk about healthy work places, occupational health, making sure employees are physically qualified to do the job before they are hired and costly claims that could be prevented through education, particularly for the senses, such as hearing. Mr. Conte spoke about drug testing in the workplace as well as how diabetics and epileptics are not qualified to be drivers. With no questions from the Town Board, Mr. Conte advised that he could be reached through Dr. Schwartzberg’s office.
The Supervisor offered the Courtesy of the Floor to the guests present. Norma Goff presented a letter from her son, Todd, giving copies to the Board, regarding Todd Goff’s involvement with the Old Stone Church. Todd Goff is currently serving overseas with the military and sent his letter via email. The Board told Mrs. Goff that they would consider Todd’s letter and corresponding report with regard to moving forward with the Old Stone Church.
There was a discussion of the minutes of the last three Town Board meetings of 4/19/12 Regular Meeting, 5/17/12 Regular Meeting and 5/31/12 Special Meeting. The Supervisor advised that Board that there were several minor revisions to the draft minutes that were corrected by the Supervisor and Town Clerk. The Board reviewed the revisions and accepted the minutes as revised.
Resolution 104 of 2012
Resolution Accepting the Minutes
On a motion by Councilman Mark Wrisley to accept the minutes of April 19, 2012, May 17, 2012 and May 31, 2012 and seconded by Councilwoman Claire LaPine, the resolution is ADOPTED: Yes – 5 LaPine, LaForest, MacDougal, Wrisley, Boisen
No – 0
Zoning Officer’s Report for May 2012 – The Supervisor advised the Town Board that the Zoning Officer’s report will be from meeting to meeting, but that the financials will be from month to month. There was a discussion of the report.
Resolution 105 of 2012
Resolution Accepting the Zoning Officer’s Report from May 2012
On a motion by Supervisor Sharon Boisen, seconded by Councilman Mark Wrisley, the Report of the Zoning Officer is accepted by unanimous vote and the resolution is ADOPTED: Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No – 0
Supervisor’s County Report – The Supervisor related that the County will be conducting a storm drain test in the Town of Essex and will be working with an engineer to accomplish this. She further advised that next month we would have more information on it. There will be a vortex treatment of the water before it goes into the lake. There was a discussion of the treatment. Councilwoman Claire LaPine asked if they were sure that they wouldn’t be digging into the sewer lines. The Supervisor responded that it should be clear to them where the sewer lines are – we have “as built” plans. They will be tearing up the road, however, it should not affect any houses. Supervisor Boisen advised the Board that she would be happy to have them give a talk about it at a Town Board meeting. The County owns our storm drains and we are lucky to get this. It is important to let them know how the water flows here. There was a discussion of how the water runs down the streets after a storm, a rain barrel program, and disaster radios and how the new system will allow more communication in a disaster.
Old Business
Employee Policy Committee Update – Councilman Mark Wrisley advised the Board that it is on hold as they haven’t had the chance to meet yet.
Water Capital Project Update – There was a discussion of the 99 years lease. The Supervisor advised that Frank (Walls) had picked up the contract today and as soon as we have that, we will be all set.
Water/Sewer Rents Update – The Supervisor advised that we have some homeowners with dual purpose properties. Some of these people have expressed the opinion that it is not fair that they be charged as a multi-family house as their assessment shows that they are a single family property, however, with an accessory apartment. There was a discussion of this. Councilwoman Claire LaPine said that there is still two separate units – they rent it out. The Board agreed that even a mother-in-law apartment is still an additional unit and should be charged. The Supervisor said that she advised the homeowners that she would bring the issue before the Board for consideration and if you are happy with the rates the way they are, then I will let them know. Councilman Mark Wrisley said that if it was a hardship case, we would consider it, but if they are renting, they should be charged. Councilman LaForest indicated that he felt that mother-in-law apartments should not be treated as a separate unit as long as the user is not paying rent. Councilman Harold MacDougal advised that if it is two units, they should be charged. Further, if we get the meters working, that will no longer be a problem. The Supervisor asked if the Board wanted to consider a multi-family house with immediate family living in the other unit a single family rate. There was a discussion of discounts and hardship cases. Supervisor Boisen advised that the other water rent situation that has been brought to our attention was that when the bills went out in the past, that the debt service was being billed ad valorem based on assessed value. So, we went back, with the help of Cathy DeWolff and the County Clerk and we found that going back, we used to bill that way but we are still researching it. We have tried to find out exactly what happened in years’ past, however, the paperwork is missing from our records as well as out at the County level. We will get it right for the 2013 budget. We are figuring it out.
Dianne Lansing expressed that she is still in favor of water meters. Norma Goff asked if any of the meters were working. Supervisor Boisen explained that the meter project was never completed. We were of the understanding that all of the meters were working, but that is not the case. There are a lot that don’t work. We spent a lot of money on them, it has been awhile and we are still working on it. There was a discussion of the meter situation and how technology has advanced since the original project. Tina Gardner suggested that Rural Water be contacted in this regard.
Surplus Update – There was a discussion of the completed auction of the Highway surplus. Councilman Mark Wrisley expressed that there should have been more advertising done by the auctioneer in local papers. Supervisor Boisen said that we could do ourselves next time on Craig’s List.
Old Stone Church Appraisal Update – Councilman James LaForest related that the man doing the appraisal was ill with bronchial pneumonia but that he was sending an assistant out to do it. We have paperwork and he claims he can have a quick turnaround. There was a discussion of once we have the appraisal public hearings will have to be scheduled. Dr. LaForest further advised that the assessed value of the church is $162,000.00, so we know it will be right around that. The Supervisor explained that Parks and Recreation have first right of refusal on the property since that is where the Town got the money from to make improvements. Do we want a resolution to see if they want the property or should we get a letter from them saying they don’t want it? Dianne Lansing asked if Todd Goff’s letter would be made part of the minutes of this meeting. Dr. LaForest advised that when we have the public hearing, it will be a part of the testimony. Norma Goff said that we don’t want to do something that will get us into trouble with any group. There was further discussion. Supervisor Boisen said that the American Legion did dictate how the use would be. We will need an attorney to advise us on this process. Councilwoman Claire LaPine said that we need to hear from the people who gave us the money – I know Lauren said there was not a problem but I think we need to talk to these people first. Dr. LaForest said that we need to sign off on the reversion clause and we need clearance from the grantors and Parks and Recreation. Councilman LaForest requested that the Supervisor write to Parks and Recreation seeking a write-off. He said that the grant to fix the building would not have happened if there was not the reversion clause. The Supervisor advised that we need a letter to Parks and Recreation as to their interest. Further, she said that she will assure that we will do our due diligence in the best interest of the Town and the public. We could put a stipulation in a purchase contract with the agreement that the building should be used for the public. There was a discussion of leasing the building.
Resolution 106 of 2012
Resolution to Proceed with the Inquiry of the Old Stone Church
On a motion by Councilman James LaForest, seconded by Councilman Harold MacDougal, the resolution is ADOPTED: Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No – 0
Resolved that the Town Board of Essex has unanimously agreed to authorize the Supervisor to proceed with the inquiry process with the grantors in regard to their interests in the Old Stone Church.
Board of Assessment Review – There was a discussion of reducing the number of members on the BAR from 5 to 3. It was decided that this action would be tabled until further discussion with the County.
McCauliffe Road Update – Councilman Mark Wrisley gave an explanation on qualified abandonment as being able to keep our options open as to what we want to use the road for in the future as opposed to full abandonment whereby the Town no longer has an interest and leaves the Town out of it. Fishing rights of the area were discussed. Councilman James LaForest said that he and Jim Morgan drove it and the culvert there was ok but the fence or gate can be there but that can’t be locked. They have installed giant beams across the road so that you can’t access the area toward Willsboro.
Chris Maron of Champlain Area Trails read the law on abandonment. Dr. LaForest asked Chris Maron about the legal implications if someone hiking on a CATS trail there gets hurt. There was a discussion that landowners are under no obligation to keep their property safe. Mr. Maron described CATS mission and showed the Town Board where their trails were in the area. He described how the trail on McCauliffe Road was one of the more easy and accessible trails in the system. He felt that the landowner in this situation is strongly opposed to having the trails near him. Further, Mr. Maron advised the Board that there is a benefit to the community in staying with the qualified abandonment of the road. He said that CATS volunteers clear trash and keep the trails maintained people support it.
Supervisor Boisen said that she will talk with Ed Hatch, Willsboro Supervisor, and send Attorney Finucane a letter saying that we would like to keep it a qualified abandoned road. She asked the Board if all agree to keep the road qualified abandoned and there was agreement by the Board.
Councilman LaForest noted that while the gate on the Willsboro end was unlocked, no vehicle, horse, snowmobile, etc., could pass because there was two giant beams across the gate, nor could the gate even open outwards. There was a discussion of the timbers blocking the Willsboro side and the Supervisor advised that will be in her letter. Assessor Dianne Lansing said that the Conways came to them for a possible remedy of this situation. Councilman Mark Wrisley asked if we want to get a lawyer involved to remove the timbers. Councilman Harold MacDougal said there is no need to get a lawyer. Let them know in a letter that they are blocking the road illegally and leave it at that.
Evacuation Education Consideration – The Supervisor advised that it would be nice to settle this tonight. Dr. LaForest asked if they are doing this in every town. The Supervisor responded, no that it appears we are the only ones being asked. Dr. LaForest wanted to find out if other fire departments are supporting this. If we are the only ones, then I don’t get it. Dianne Lansing said that it is coming from Dan Benoit who is the Fire Safety Coordinator. Councilman Harold MacDougal said that on the record, I think this is a waste of time and money. There was a discussion of whether or not other towns were doing this. The Supervisor said that that bottom line is do we want to use our bulk mail permit for this or not?
(Guest, Beth Schiller arrives in the meeting at 9:15 p.m.)
Dr. LaForest said let’s contact the fire departments to see if they are in support of this and if they both support it, I move the resolution for it.
Resolution 107 of 2012
Resolution to Approve the Use of the Town Bulk Permit and the Cost of $165 for the Evacuation Information only if the Fire Departments Support it
On a motion by Councilman James LaForest to approve the cost of $165 to print and mail the fire safety evacuation education information only if the fire departments support it, seconded by Councilman Mark Wrisley, the resolution is ADOPTED: Yes-4 LaPine, LaForest, Wrisley, Boisen No-1 MacDougal
Town Hall Update – The Supervisor advised that Larry Blanchard had come back to fix what was discussed and his final bill is in the bills to be paid. Further, she said that she had learned that we need to use galvanized nails, which are more costly and they need to be painted over and spackled. The painters are finding rot where they are scraping. It will cost approximately $4-500 to fix the nail holes only. I think we should have them fix the siding as they find it while painting. It would be a better way to go than having it be part of the RFP for the rot. There was a discussion of lead paint. The Supervisor said that the crew went to lead paint abatement school. Dr. LaForest said that the $500 is not a lot of money for all that work to get done. There was a discussion of the galvanized nails and of the work that has already been done. Councilman Harold MacDougal expressed that under closer inspection he would think that $2,000 would be a better figure. The Supervisor clarified that it would be the $2,000 plus the $500 for nail holes. Would you agree that I could negotiate with him the amount not to exceed $2,500? I feel they are doing an excellent job and I am cringing about the rot they are finding. Councilwoman Claire LaPine said it should be $2,000 for the entire job.
Resolution 108 of 2012
Resolution Authorizing the Supervisor to Negotiate for Extra Replacement of Rotted Boards and the Filling of Nail Holes for the amount not to exceed $2,000
On a motion by Councilwoman LaPine, seconded by Councilman Harold MacDougal, the resolution is ADOPTED: Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen
No-0
The Supervisor advised the Board that Beth Schiller was here to talk about internet access from the water tower. Beth described her project would help those people who don’t have internet or satellite. It is a wireless technology used in third world countries. It would be a benefit to our community. She said she thought the top of the water tower might be a good opportunity, a good first start. The device used would be unobtrusive and not use a lot of electricity. Further, she said it would be a monthly service like anything else. The cost and the contract with Nextel were discussed as well as the speeds that would be provided subscribers. Councilman LaForest said he did not want to see different rates for Tower users and that he did not want to risk the Nextel contract when they found out that different rentals would be charged. Ms. Schiller said that cost is an issue and that she is not Nextel. She would be providing a community service and if there is a large rent bill, it would not work. Councilman Harold MacDougal advised that we need to investigate this first and go from there.
New Business
Resolution to congratulate Peter Schultz and colleagues for their receiving the IEEE Award for the Invention of Optical Fiber
Resolution 109 of 2012
Resolution of Congratulations to Essex Resident Peter C. Schultz for Receiving the Prestigious Milestone Award in Electrical Engineering and Computing for the Invention of Low Loss Optical Fiber
On a motion by Supervisor Sharon Boisen, seconded by Councilman Mark Wrisley, the resolution is ADOPTED: Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No-0
Whereas the Town of Essex feels it appropriate and necessary to honor its residents for their superlative accomplishments, the Town Board, representing the residents of the Town of Essex hereby proudly and unanimously recognizes and applauds
Dr. Peter C. Schultz for receiving the IEEE Milestone Award for Low Loss Fiber Optics along with his co-inventors, Dr. Robert Maurer and Dr. Donald Keck, an invention that has impacted and changed the way the world communicates for the betterment and advancement of mankind.
Resolution authorizing RFP for insurance – The bi-annual insurance has come due and has prompted some discussion about renewal. The Supervisor expressed her dissatisfaction with Select and told the Board that NYMIR might be a better choice as they specialize in municipal insurance needs. There was a discussion of authorizing a RFP for insurance. There was a discussion of a cancellation clause and Dr. LaForest asked to see a copy of the RFP.
Resolution 110 of 2012
Resolution Authorizing a RFP for Insurance
On a motion by Councilman James LaForest, seconded by Councilman Mark Wrisley, the resolution to authorize Requests for Proposals for Insurance is ADOPTED: Yes-5
LaPine, LaForest, MacDougal, Wrisley, Boisen No-0
Resolved that the Essex Town Board has authorized the Supervisor to RFP for the town insurance.
Electronics and brush at Transfer Station discussion – The Supervisor advised that we don’t take accept electronics and don’t have any means of getting rid of it. The Transfer Station have been sending people to Westport, however, this week Dan Connell passed a resolution no longer accepting electronics from other towns. There was a discussion of options. The Supervisor said there is a company that will pick up the electronic waste but they have to have, and we have to provide, a covered storage area on site but other than that the service was free. We will have to let Puss know that they can no longer send anybody to Westport to get rid of their electronics.
There was a discussion of burning brush at the transfer station site of perhaps chipping it. The Supervisor advised that there are programs for community composting. During the discussion about chipping, Councilman LaForest suggested we could rent a chipper rather than buying. Councilwoman Claire LaPine said that they should talk to the guys who work up there. The Supervisor said that she will plan a meeting with Puss and what might work for them. There was a discussion of who will do the burning.
Discussion of the Bills
The Town Board having completed their Audit of the Claims on Abstract 2012-6 approve voucher #’s 287 to 343 with 343 replacing voided #324 for payment with no total change.
FUND Prepaid Paid
General $10,606.98 $18,243.28
Highway $0 $10,131.32
Water $17.77 $3,336.33
Essex Lights $298.27 $0
Whallonsburgh Lights $149.30 $0
Sewer Operating $0 $2,783.73
(Continued from page 7)
Sewer Capital $0 $2,449.50
Ground Water Capital $0 $1,378.50
Wrights Inn $2,035.50 $2,035.50
T&A $800.80 $0_______________
TOTALS $13,908.62 $40,358.16
Councilwoman Claire LaPine asked about the unemployment insurance. There was a discussion of the unemployment insurance. Councilman James LaForest questioned April’s Hiscock and Barclay bill for drawing up the fire district contracts. The Supervisor agreed that it was high, but didn’t know how to get around it as she didn’t know that we were well served by our local representation.
Resolution 111 of 2012
Resolution Authorizing the Payment of the Bills on Abstract 2012-6
On a motion by Councilman James LaForest, seconded by Councilman Harold MacDougal, the resolution to authorize the Supervisor to pay the bills on Abstract 2012-6 is ADOPTED: Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No-0
Financial Reports
Town Clerk’s Report –
Resolution 112 of 2012
Resolution Accepting the Town Clerk’s Report
On a motion by Councilman James LaForest to accept the Town Clerk’s report as presented, seconded by Councilwoman Claire LaPine, the resolution is ADOPTED:
Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No-0
Water and Sewer Rents Report –
Resolution 113 of 2012
Resolution Accepting the Water and Sewer Rents Report
On a motion by Councilman James LaForest to accept the Water and Sewer Rents report as presented, seconded by Councilman Mark Wrisley, the resolution is ADOPTED:
Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No-0
Supervisor’s Report – There was a discussion of the Supervisor’s report and of the withdrawals and balances. Councilwoman Claire LaPine said that some of the figures aren’t adding up. Councilman Mark Wrisley advised that the figures need to be broken down further. The Supervisor said that she and LeeAnn will work on it.
Resolution 114 of 2012
Resolution Accepting the Supervisor’s Report
On a motion to accept the Supervisor’s Report as presented by Councilman James LaForest and seconded by Councilwoman Claire LaPine, the resolution is ADOPTED:
Yes-5 LaPine, LaForest, MacDougal, Wrisley, Boisen No-0
Councilman LaForest said that a leasing agreement is something we should look at to buy the truck.
There was a discussion of the Close/Mallett family with regard to water. The Supervisor asked if a resolution was needed by Board to waive the water rents but not the sewer. Further she advised that if the funding agency dictates that they need a meter, we won’t read it. Councilman Mark Wrisley said that even if we don’t charge them for water, we need to read the meter and we should keep a record of it. The Supervisor passed out copies of the Nextel lease to the Board members. There was a discussion of Nextel.
On a motion by Councilman James LaForest to enter into executive session to discuss a legal matter, seconded by Supervisor Boisen, the Essex Town Board entered into executive session at 11:10 p.m.
On a motion to re-enter the regular meeting by Supervisor Boisen, seconded by Councilman James LaForest, the Town Board re-entered the regular meeting at 11:30 p.m. with no action taken.
With nothing further to come before the Board, the Supervisor adjourned the Regular Meeting of the Essex Town Board at 11:33 p.m.
Respectfully submitted by
Catherine DeWolff, Town Clerk
]]>
]]>following applications at 6:00 p.m. on August 2, 2012 at the Essex
Town Hall:
Barbara Kunzi – Site Plan Review –Tax Map #40.73-5-14.000 for
a new house in the historic district. This public hearing was originally scheduled
for 7:00 on this date, but is changed herewith. Please note this time change.
Kevin Shaw – Special Use Permit – Tax Map #40.65-3-7.000 for a
Paddle Board Rental business located at the Essex Ice Cream Café.
The public is encouraged to attend this meeting.
]]>ON TUESDAY, JULY 31ST FROM 6-7 p.m. AT THE TOWN SHED LUNCHROOM, 1854 NYS RT. 22.
DOG LICENSES WILL BE AVAILABLE AT THIS TIME FOR A FEE OF $5 FOR SPAYED/NEUTERED DOGS
AND $13 FOR UNSPAYED/UN-NEUTERED DOGS.
Catherine DeWolff, Town Clerk
]]>Special Meeting
May 31, 2012
3:00 p.m.
Supervisor Boisen opened the meeting at 3:00 p.m.
Present:
Sharon Boisen Supervisor
Harold MacDougal Councilman
Claire LaPine Councilwoman
Dr. James LaForest Councilman
Mark Wrisley Councilman
Also Present:
Catherine DeWolff Town Clerk
Dianne Lansing Assessor
Water Capital Project
The Town Council discussed the new contracts that had been drawn up with Fire District #1. It was agreed that the new contact/lease agreement would be acceptable to both parties. The Fire Commissioners will consider it at their June 5th meeting. The Supervisor advised that as soon as the contract is signed, we can move forward with the test wells and that the Tarts are willing to offer well site easements on their property. She also advised the need to hire an attorney for the project. The Supervisor asked for a motion authorizing her to sign the contracts and move forward with the test wells.
Resolution 96 – 2012
Resolution Authorizing the Supervisor to Sign the Contract/Lease Agreement with Fire District #1
On a motion by Councilman MacDougal, seconded by Councilman Wrisley the resolution is ADOPTED: Yes – 5 No – 0
Resolved that Supervisor Boisen is authorized to sign the contract/lease agreement with Fire District #1 upon acceptance.
Resolution 97 – 2012
Resolution Authorizing the Supervisor to Move Forward with the Test Wells
On a motion by Councilman MacDougal, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 5 No – 0
Resolved that the Supervisor is given the authority to move forward with the test well process of the Water Capital Project.
Supervisor Boisen brought up the need for hiring an attorney for the project and suggested Hiscock & Barclay, a firm she is currently working with. Councilman LaForest suggested that the attorney be local. The Supervisor advised that she will try to find someone local in the next several weeks.
The Supervisor brought up the Water Rents and that she has been working diligently on getting the billing rates correct so that the bills could go out to the benefited users. It had been discovered that none of the benefited users had ever been charged for the Debt Service and that the Town needed to charge for this. The Supervisor presented a rate schedule for water and sewer based on qualifying classifications such as residential, small business, and large businesses. There was a discussion of the rates that will be charged for water and sewer according to the qualifying classifications. The impact of the marinas with regard to the water and sewer was discussed.
It was agreed that a letter should go out with the bills for water and sewer describing the rates being charged. There was a discussion of what the letters would say and because the 1st quarter billing is late, whether both 1st and 2nd quarter bills should be combined on one bill rather than separately, a month apart.
Dianne Lansing brought up the question of the water meters and that when those are all in place the water billing will be fair and according to usage.
Resolution 98 – 2012
Resolution Setting Water and Sewer Rates
On a motion by Councilman MacDougal, seconded by Councilman Wrisley setting the Water and Sewer rates as presented by the Supervisor, the resolution is ADOPTED:
Yes – 5 No – 0
Resolved that the Water and Sewer Rates are accepted as presented on the qualifying classification schedule as presented by the Supervisor and attached hereto.
Consideration of Appraisal of Old Stone Church
Councilman LaForest advised that he called several appraisers, Rosenbaum, Gerard, Haffner and Fontana and they were all coming in at $1,500.00. David Fontana in Clifton Park was willing to do it for $1,200.00 and could start in a week. There was a discussion of hiring David Fontana to do the appraisal of the Old Stone Church. Councilman LaForest said that he would contact Mr. Fontana.
Resolution 99 – 2012
Resolution Authorizing the Supervisor to Contract with David Fontana, Armstrong Appraisals
On a motion by Councilman LaForest, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0 Abstain – 1 LaForest
Resolved that the Supervisor is authorized to contract with David Fontana of Armstrong Appraisals for a fee of $1,200.00, for an appraisal of the property owned by the Town of Essex known as the Old Stone Church.
Supervisor Boisen told the Board that she needed authorization to sign the painting contract with DE Siteworks Plus and to be able to pay the contractor according to the contract which might constitute a “pre-pay” billing situation. There was a discussion of what kind of paint was going to be used for the exterior of the building. The Supervisor said that she is concerned about the rot that was discovered during Larry Blanchard’s repair work. Further she advised that some of the repair work was unacceptable and would have to be fixed before final payment.
Councilman LaForest said that he did not want to add on to Blanchard’s contract to fix the rot. Councilwoman LaPine said that rot repair work has to be an RFP, Request for Proposal, rather than going out to bid. The Supervisor concurred that we will put out an RFP for the rot work.
Resolution 100 – 2012
Resolution Authorizing Requests for Proposals of the Rot Repair to the Town Hall
On a motion by Councilman MacDougal, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 5 No – 0
Resolved that the Town of Essex shall accept RFP’s for the repair of the recently uncovered existing rot to the exterior of the Town Hall.
Regarding the Supervisor’s request to pay DE Siteworks Plus as a pre-pay, there was a discussion of what bills can be pre-paid (paid in advance of Town Board audit of monthly bills) and which cannot in accordance with municipal law. Capital projects and projects over one year period of time can be paid in advance and without prior authorization.
The Supervisor asked that when a project is awarded and there is a resolution to award, that the resolution duly authorize the Supervisor to also sign the contract. The Council agreed this should be so and added to the wording of the resolutions.
Councilman LaForest said that he would like to write a grant to get a memorial flagpole installed on Beggs Point. The Board thought that an excellent idea.
There was a discussion of the meeting on June 4 between counsel and the appraisers in Albany and if there was any advantage to going to the meeting. The Supervisor advised that this was a normal process to hear the case so that each side can come to an agreement. Councilman MacDougal said that the Board should at least know what they are negotiating before the meeting as we have not seen the appraisal. Councilwoman LaPine asked if appraisers for both sides had access to all properties. The Supervisor responded yes.
On a motion to enter into executive session at 4:30 p.m. to discuss a legal matter by Councilwoman LaPine, seconded by Councilman LaForest
On a motion to re-enter the meeting at 4:42 p.m. by Councilman LaForest, seconded by Councilwoman LaPine, the Board re-entered the Special Meeting with no action taken.
Supervisor Boisen asked if there was anything further to come before the Board tonight.
With nothing further to come before the Essex Town Board, the Special Meeting is adjourned at 4:43 p.m.
Respectfully submitted by
Catherine DeWolff, Town Clerk
]]>Regular Meeting
May 17, 2012
7:00 p.m.
Supervisor Boisen opened the meeting at 7:00 p.m. with the Pledge of Allegiance.
Present:
Sharon Boisen Supervisor
Claire LaPine Councilwoman
Dr. James LaForest Councilman
Mark Wrisley Councilman
Absent: Harold MacDougal Councilman
Also Present: Catherine DeWolff Town Clerk
David Sayre Chairman Board of Assessors
Dianne Lansing Assessor
H. Nicholas Muller III Planning Board Member
David Hislop Planning Board Member
Lauren Murphy Zoning/Code Enforcement Officer
Guests: Katherine Clark, Dr. Colleen Van Hoven, Rick Dalton, Bonnie Monoski, Jane TerLouw, Mary Anne Schultz, Jan TerLouw, Julie Martin, Bill Bateman, Michael E. Pratt
Councilwoman LaPine offered a moment of silence on the passing of David Hance.
The Supervisor thanked Deputy Sheriff Rice for coming tonight.
Guest Speaker Julie Martin of BRASS
Ms. Martin spoke to the Board about the Bouquet River Watershed program with the five towns along the river: Elizabethtown, Lewis, Westport, Essex and Willsboro. She gave an overview of the grant project and of BRASS itself. She described the Watershed Project and the steps being implemented to facilitate it on behalf of the five towns.
Ms. Martin handed out a Planning Questionnaire to the Board and audience. The Supervisor suggested that copies of the questionnaire be available in the Town Hall so that residents can fill it out and return it to BRASS. The questionnaire’s results will be an important step in implementing the Watershed plan. With no questions from the Board, the Supervisor thanked Julie Martin.
Approval of Minutes
The minutes of the April 10th and April 13th Special Meetings of the Town Board were considered with April 19th’s tabled until next month.
Resolution 84 – 2012
Resolution Accepting the Minutes of April 10, 2012 and April 13, 2012
On a motion by Councilwoman LaPine to approve and accept the minutes of April10,2012 and April 13, 2012 Special Meetings of the Essex Town Board, seconded by Councilman Wrisley, the Resolution is ADOPTED: Yes-4 No-0
Zoning Officer’s Report – April 2012
Lauren Murphy presented her April report to the Town Board.
Supervisor’s County Report
Supervisor Boisen briefed the Board on the Horace Nye committee. There was a discussion of the bidding process for the Horace Nye home.
The Supervisor added that there will be no beer at the Essex County Fair this year.
Old Business
Old Stone Church – The Supervisor advised the Board that we discussed this last month and that she has looked at the Grange Hall as a possibility for re-locating the Senior’s program. Councilwoman LaPine asked if there would be a conflict with them cooking at the Grange since they have already leased out their kitchen. Councilwoman wanted this point to be clear if the Seniors would be using the Grange. There was a discussion about getting the ball rolling on declaring the Old Church building as a redundancy to the Town. There was a discussion of whether or not the building could still be used for events by the public as well as if there were any existing easements to the building. It was determined that there are no longer any easements on the building. However, there is a Preservation Covenant on the property which would require State approval of the sale as well as condition any new owner of the property. The Supervisor advised that the Town will be obtaining a professional appraisal of the property and that proper procedures will be followed including that the sale of the property will be subject to a permissive referendum. Rick Dalton, owner of the Essex Inn and CFES, spoke about the mission of College for Every Student and their desire to purchase the Old Stone Church.
Resolution 85 -2012
Resolution Declaring the Old Stone Church Building No Longer Useful to the Town of Essex
On a motion by Councilman LaForest to start the process and deem the Old Stone Church as no longer useful to the Town of Essex, seconded by Councilwoman LaPine, the resolution is ADOPTED:
Yes – 4 No – 0
There was a discussion of getting the appraisal for the Old Stone Church building. It was agreed that the minimum starting bid for the sale of the building would start with whatever the appraisal came in at. Further, it was agreed that there would be a Special Meeting of the Town Board, forthcoming, to discuss and accept the appraisal process.
ACAP Agreement – There was a discussion of signing the annual contract with ACAP for the Senior Center.
Resolution 86 – 2012
Resolution Authorizing the Supervisor to Sign the ACAP Contract
On a motion by Councilman LaForest authorizing the Supervisor to sign the annual ACAP contract, seconded by Councilman Wrisley, the resolution is ADOPTED:
Yes – 4 No -0
Resolved that the Supervisor is authorized to sign the ACAP Contract.
There was a discussion of the Senior Van that has now died. The Supervisor advised that there is $12-13,000.00 in the Reserve fund for the van and that there may still be a matching grant available for the replacement of the van.
Resolution 86 – 2012
Resolution Authorizing the Supervisor to Apply for a Grant for Replacement of the Old Senior Van, if such a grant is still available
On a motion by Councilman Wrisley, seconded by Councilman LaForest, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Supervisor is given authorization to apply for a matching grant to replace the Senior Van, if such a grant is still available.
Water Capital Project update – There was a discussion of where the Town was at regarding the new contracts that the Supervisor had drawn up to contract with the Fire Department regarding the wells for water on the Fire Department property. Frank Walls, Chairman of the Fire Commissioners advised the Town Board that the Fire Department already has a contract with the Town dated from 2009 and that is the only contract that they will honor. Councilpersons expressed their concern over the conflict surrounding the contract. It was agreed that the issue would be revisited at a Special Meeting and that the agreement must satisfy the Town as well as the Fire Department. The Supervisor said that she would advise the Fire Department of when the Special meeting would be.
Audit of Town Clerk, Zoning Officer, and Justice financial records for 2011 –
The Supervisor asked the Councilpersons who did the audit if they were satisfied with the audits that they conducted. Further, she advised them that they needed a resolution to pass that the audit had been completed and that it was in the packets that they initially received. Councilpersons LaPine and LaForest expressed that they were ready to sign on off on the audits that they conducted, however, they did not have the proper resolution before them. It was agreed that this would be tabled until the resolution could be drawn up using the official language needed.
Surplus Auction update – The Supervisor advised that Haroff Auctions, who are auctioning the Highway surplus, are behind and the site was not up yet. There was a discussion of the advertising for the auction in the local papers. The Supervisor said that she would find out and let the Board know.
BAR update – Supervisor Boisen advised that the date for Grievance Day has been changed to June 12, from 4-8 p.m. because the Town does not have a Board of Assessment Review in place at this time. She introduced the Chairman of the Board of Assessors, David Sayre, who read a statement on how the tentative assessments had been figured, which is included here:
Insert David’s letter here
Dianne Lansing, Assessor, advised that the Assessors have met with at least 50 people and have made compromises in these instances and have had those people sign compromise or stipulation agreements. Councilman LaForest asked if the Assessors were finished sitting with the roll. Mrs. Lansing said no, but people simply need to call them and they can come in anytime.
Councilman Wrisley asked how are we going to notify residents of the change? The Supervisor responded that we are going to advertise it. Dianne Lansing said that we don’t know who is coming in on that day and that she would like some kind of low cost mail out to everyone for that. Further she said that if it is the County’s responsibility, they should do it. Councilwoman LaPine asked why we can’t put out a simple notice that the date has been changed to June 12? Councilman LaForest moved for a mailing to all parcel owners. The Supervisor advised that no resolution was needed for a mailing.
New Business
McCauliff Road abandonment – The Supervisor advised that we don’t have an attorney to look at this letter from Bill Finucane, the attorney for the Conways. She spoke with Jim (Morgan) and he was under the impression that this was abandoned approximately 30 years ago and again in 2002. Guest Mike Pratt added that the Town should not totally abandon the road. The Supervisor said that we have to maintain storm drainage on the road but we don’t have to plow it. The Highway Department wants to fully abandon the road. Councilwoman LaPine said that it sounds like the Conways are concerned with the road because of the CATS organization promoting it as a hiking area and more people will be encouraged to use it. The Supervisor said that there is no way to get emergency vehicles in there. Councilman Wrisley explained that qualified abandonment of the road is full abandonment. Mr. Pratt said that if you give up that road, you will never get it back. There was a discussion of the abandonment of the McCauliff Road. Code Enforcement Officer, Lauren Murphy said that people go up there all the time. Councilman Wrisley suggested that the Town talk to John Deming to recommend an attorney and talk about it. The Supervisor said that she would contact Mr. Deming.
Consideration of Contract with HACH – The Supervisor advised the Board that they need a resolution authorizing her to sign the contract with HACH. Councilman LaForest asked if the amount of the contract fluctuates from year to year. The Supervisor responded that we also have a Sewer contract with HACH, but that we will double up on that next year when that contract comes up.
Resolution 87 – 2012
Resolution Authorizing the Supervisor to sign the HACH Contract
On a motion by Councilman Wrisley, seconded by Councilman LaForest, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Supervisor is authorized to sign the contract with HACH.
Resolution creating a water capital project with $50,000 from budgeted funds - The Supervisor said that we need a resolution to create a Water Capital Project to seek well water. We have been paying on the water project for many years. We need to create a “Water Capital Project”. Councilwoman LaPine asked if it was in the budget. The Supervisor responded that yes, it was in the contractual expenses on the third line down.
Resolution 88 – 2012
Resolution creating a Water Capital Project
On a motion by Councilman Wrisley to create a Water Capital Project, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Essex Town Board has created a Water Capital Project budgeted for on line item W8310.
Consideration of Bill Bateman for ZBA – The Supervisor advised the Board that Bill Bateman has presented a letter of interest for the Zoning Board of Appeals and asked for a motion to appoint him.
Resolution 89 – 2012
Resolution of Appointment of Bill Bateman to the Zoning Board of Appeals
On a motion by Councilman Wrisley, seconded by Councilman LaForest, to appoint Mr. Bateman to the ZBA, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that Bill Bateman is a member of the Town of Essex Zoning Board of Appeals.
Supervisor Boisen related that Emily Phillips brought in a letter of interest for the ZBA.
Resolution 90 – 2012
Resolution of Appointment of Emily Phillips to the ZBA
On a motion to appoint by Councilman LaForest, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that Emily Phillips is appointed to the Town of Essex Zoning Board of Appeals.
The Supervisor asked Mr. Bateman if he was interested in Chairing the ZBA and Mr. Bateman answered in the affirmative. She then asked Mrs. Phillips if she would be the Secretary to the ZBA, and Mrs. Phillips agreed that she would.
911 Mailing – After some discussion, the Board agreed to use the Town bulk mail permit to mail the 911 disaster preparedness letters to the residents. The Supervisor said that she will contact Danny Benoit about the mailing. Councilwoman LaPine asked who was going to do the printing. Dianne Lansing advised that the County would print the information.
Supervisor Boisen said that she had spoken with Jim Morgan, the Highway Superintendent about a vehicle that he needs to have replaced for plowing for approximately $200,000.00. She advised the Board that she and Jim spoke with
M.A. Jerry about a lease with the savings passed on to the purchaser. The old vehicle has been repaired to the point of not being safe any longer. There was a discussion of a new vehicle and the need to consider other options as there is no money for this vehicle. The Supervisor asked if there was any other new business to bring up.
Councilman LaForest said that the Town people want to recognize retiring Postmaster, Gail Drinkwine and others, Dave Lansing and Lois Sayward, for their contributions to the Town. The Supervisor said that the Resolution of Appreciation for the Postmaster is appropriate and she would move that. However, the other two people would have to be discussed in executive session because of legal matters whereby a Resolution of Appreciation would not be appropriate.
Resolution 91 – 2012
Resolution of Appreciation of Gail Drinkwine, Retiring Essex Postmaster
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Town Board recognizes Gail Drinkwine for her service to the people of the Town of Essex in her role as Postmaster for the last six years.
Audit of the Bills
Councilwoman LaPine questioned the bills that she had audited for payment earlier and asked the Supervisor about the accounts that some were charged to. Supervisor Boisen assured the Councilwoman that the correct account codes were being used. Councilwoman LaPine also questioned the bills paid in advance and advised that she had checked with the Bookkeepers’ trainer, Cathy Persons, on these issues. She said that she is trying to figure out the new bookkeeping system we are using. There was a discussion of what gets “pre-paid” and what does not as well as a discussion of what represented a capital project.
Councilman LaForest said that he had a letter from the Teamsters for a one-time payment to the Highway crew. He advised that he would bring the letter in. There was a discussion of the one-time payment.
The Supervisor asked for a motion to approve the bills for payment.
Resolution 92 – 2012
Resolution to Approve the Bills
On a motion by Councilman LaForest, seconded by Councilman Wrisley to approve the bills as presented for payment, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the bills on Abstract 2012-5
PUT IN VOUCHER #’s and Fund AMOUNTS
Councilman Wrisley asked Tina Gardner, the Sewer Operator, about her monthly operating expenses particularly for propane purchases as he was just trying to get a general idea of it. Mrs. Gardner advised him that she has to run the generators once a week using propane and that some months she might pay more for chemicals.
Financial Reports
Town Clerk’s report – The Town Clerk’s report for April was reviewed and accepted.
Resolution 93 – 2012
Resolution to Accept the Town Clerk’s Monthly Report
On a motion by Councilman LaForest, seconded by Councilwoman LaPine to accept the Town Clerk’s monthly report as presented, the resolution is
ADOPTED: Yes – 4 No – 0
Water and Sewer Rents Report – The Water and Sewer Rents Report was presented by the Town Clerk as the last page in the Town Clerk’s report packet. The Water and Sewer Rents Report was reviewed and accepted.
Resolution 94 – 2012
Resolution to Accept the Water and Sewer Rents Report
On a motion by Councilman LaForest to accept the Water and Sewer Rents Report, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 4 No – 0
Supervisor’s Report – The Supervisor’s Report was reviewed. Councilwoman LaPine advised the Supervisor that there was a mistake at the bottom totals. Supervisor Boisen said that she would have LeeAnn check and correct it.
Resolution 95 – 2012
Resolution to Accept the Supervisor’s Report
Councilman LaForest moved to accept the Supervisor’s Report as corrected, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
With nothing further to come before the Essex Town Board, the meeting is adjourned at 9:24 p.m.
Respectfully submitted by
Catherine DeWolff, Town Clerk
ESSEX TOWN BOARD
Regular Meeting
May 17, 2012
7:00 p.m.
Supervisor Boisen opened the meeting at 7:00 p.m. with the Pledge of Allegiance.
Present: Claire LaPine Councilwoman
Dr. James LaForest Councilman
Mark Wrisley Councilman
Sharon Boisen Supervisor
Absent: Harold MacDougal Councilman
Also Present: Catherine DeWolff Town Clerk
David Sayre Chairman Board of Assessors
Dianne Lansing Assessor
H. Nicholas Muller III Planning Board Member
David Hislop Planning Board Member
Lauren Murphy Zoning/Code Enforcement Officer
Guests: Katherine Clark, Dr. Colleen Van Hoven, Rick Dalton, Bonnie Monoski, Jane TerLouw, Mary Anne Schultz, Jan TerLouw, Julie Martin, Bill Bateman, Michael E. Pratt
Councilwoman LaPine offered a moment of silence on the passing of David Hance.
The Supervisor thanked Deputy Sheriff Rice for coming tonight.
Guest Speaker Julie Martin of BRASS
Ms. Martin spoke to the Board about the Bouquet River Watershed program with the five towns along the river: Elizabethtown, Lewis, Westport, Essex and Willsboro. She gave an overview of the grant project and of BRASS itself. She described the Watershed Project and the steps being implemented to facilitate it on behalf of the five towns.
Ms. Martin handed out a Planning Questionnaire to the Board and audience. The Supervisor suggested that copies of the questionnaire be available in the Town Hall so that residents can fill it out and return it to BRASS. The questionnaire’s results will be an important step in implementing the Watershed plan. With no questions from the Board, the Supervisor thanked Julie Martin.
Approval of Minutes
The minutes of the April 10th and April 13th Special Meetings of the Town Board were considered with April 19th’s tabled until next month.
Resolution 84 – 2012
Resolution Accepting the Minutes of April 10, 2012 and April 13, 2012
On a motion by Councilwoman LaPine to approve and accept the minutes of April10,2012 and April 13, 2012 Special Meetings of the Essex Town Board, seconded by Councilman Wrisley, the Resolution is ADOPTED: Yes-4 No-0
Zoning Officer’s Report – April 2012
Lauren Murphy presented her April report to the Town Board.
Supervisor’s County Report
Supervisor Boisen briefed the Board on the Horace Nye committee. There was a discussion of the bidding process for the Horace Nye home.
The Supervisor added that there will be no beer at the Essex County Fair this year.
Old Business
Old Stone Church – The Supervisor advised the Board that we discussed this last month and that she has looked at the Grange Hall as a possibility for re-locating the Senior’s program. Councilwoman LaPine asked if there would be a conflict with them cooking at the Grange since they have already leased out their kitchen. Councilwoman wanted this point to be clear if the Seniors would be using the Grange. There was a discussion about getting the ball rolling on declaring the Old Church building as a redundancy to the Town. There was a discussion of whether or not the building could still be used for events by the public as well as if there were any existing easements to the building. It was determined that there are no longer any easements on the building. However, there is a Preservation Covenant on the property which would require State approval of the sale as well as condition any new owner of the property. The Supervisor advised that the Town will be obtaining a professional appraisal of the property and that proper procedures will be followed including that the sale of the property will be subject to a permissive referendum. Rick Dalton, owner of the Essex Inn and CFES, spoke about the mission of College for Every Student and their desire to purchase the Old Stone Church.
Resolution 85 -2012
Resolution Declaring the Old Stone Church Building No Longer Useful to the Town of Essex
On a motion by Councilman LaForest to start the process and deem the Old Stone Church as no longer useful to the Town of Essex, seconded by Councilwoman LaPine, the resolution is ADOPTED:
Yes – 4 No – 0
There was a discussion of getting the appraisal for the Old Stone Church building. It was agreed that the minimum starting bid for the sale of the building would start with whatever the appraisal came in at. Further, it was agreed that there would be a Special Meeting of the Town Board, forthcoming, to discuss and accept the appraisal process.
ACAP Agreement – There was a discussion of signing the annual contract with ACAP for the Senior Center.
Resolution 86 – 2012
Resolution Authorizing the Supervisor to Sign the ACAP Contract
On a motion by Councilman LaForest authorizing the Supervisor to sign the annual ACAP contract, seconded by Councilman Wrisley, the resolution is ADOPTED:
Yes – 4 No -0
Resolved that the Supervisor is authorized to sign the ACAP Contract.
There was a discussion of the Senior Van that has now died. The Supervisor advised that there is $12-13,000.00 in the Reserve fund for the van and that there may still be a matching grant available for the replacement of the van.
Resolution 86 – 2012
Resolution Authorizing the Supervisor to Apply for a Grant for Replacement of the Old Senior Van, if such a grant is still available
On a motion by Councilman Wrisley, seconded by Councilman LaForest, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Supervisor is given authorization to apply for a matching grant to replace the Senior Van, if such a grant is still available.
Water Capital Project update – There was a discussion of where the Town was at regarding the new contracts that the Supervisor had drawn up to contract with the Fire Department regarding the wells for water on the Fire Department property. Frank Walls, Chairman of the Fire Commissioners advised the Town Board that the Fire Department already has a contract with the Town dated from 2009 and that is the only contract that they will honor. Councilpersons expressed their concern over the conflict surrounding the contract. It was agreed that the issue would be revisited at a Special Meeting and that the agreement must satisfy the Town as well as the Fire Department. The Supervisor said that she would advise the Fire Department of when the Special meeting would be.
Audit of Town Clerk, Zoning Officer, and Justice financial records for 2011 –
The Supervisor asked the Councilpersons who did the audit if they were satisfied with the audits that they conducted. Further, she advised them that they needed a resolution to pass that the audit had been completed and that it was in the packets that they initially received. Councilpersons LaPine and LaForest expressed that they were ready to sign on off on the audits that they conducted, however, they did not have the proper resolution before them. It was agreed that this would be tabled until the resolution could be drawn up using the official language needed.
Surplus Auction update – The Supervisor advised that Haroff Auctions, who are auctioning the Highway surplus, are behind and the site was not up yet. There was a discussion of the advertising for the auction in the local papers. The Supervisor said that she would find out and let the Board know.
BAR update – Supervisor Boisen advised that the date for Grievance Day has been changed to June 12, from 4-8 p.m. because the Town does not have a Board of Assessment Review in place at this time. She introduced the Chairman of the Board of Assessors, David Sayre, who read a statement on how the tentative assessments had been figured, which is included here:
Insert David’s letter here
Dianne Lansing, Assessor, advised that the Assessors have met with at least 50 people and have made compromises in these instances and have had those people sign compromise or stipulation agreements. Councilman LaForest asked if the Assessors were finished sitting with the roll. Mrs. Lansing said no, but people simply need to call them and they can come in anytime.
Councilman Wrisley asked how are we going to notify residents of the change? The Supervisor responded that we are going to advertise it. Dianne Lansing said that we don’t know who is coming in on that day and that she would like some kind of low cost mail out to everyone for that. Further she said that if it is the County’s responsibility, they should do it. Councilwoman LaPine asked why we can’t put out a simple notice that the date has been changed to June 12? Councilman LaForest moved for a mailing to all parcel owners. The Supervisor advised that no resolution was needed for a mailing.
New Business
McCauliff Road abandonment – The Supervisor advised that we don’t have an attorney to look at this letter from Bill Finucane, the attorney for the Conways. She spoke with Jim (Morgan) and he was under the impression that this was abandoned approximately 30 years ago and again in 2002. Guest Mike Pratt added that the Town should not totally abandon the road. The Supervisor said that we have to maintain storm drainage on the road but we don’t have to plow it. The Highway Department wants to fully abandon the road. Councilwoman LaPine said that it sounds like the Conways are concerned with the road because of the CATS organization promoting it as a hiking area and more people will be encouraged to use it. The Supervisor said that there is no way to get emergency vehicles in there. Councilman Wrisley explained that qualified abandonment of the road is full abandonment. Mr. Pratt said that if you give up that road, you will never get it back. There was a discussion of the abandonment of the McCauliff Road. Code Enforcement Officer, Lauren Murphy said that people go up there all the time. Councilman Wrisley suggested that the Town talk to John Deming to recommend an attorney and talk about it. The Supervisor said that she would contact Mr. Deming.
Consideration of Contract with HACH – The Supervisor advised the Board that they need a resolution authorizing her to sign the contract with HACH. Councilman LaForest asked if the amount of the contract fluctuates from year to year. The Supervisor responded that we also have a Sewer contract with HACH, but that we will double up on that next year when that contract comes up.
Resolution 87 – 2012
Resolution Authorizing the Supervisor to sign the HACH Contract
On a motion by Councilman Wrisley, seconded by Councilman LaForest, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Supervisor is authorized to sign the contract with HACH.
Resolution creating a water capital project with $50,000 from budgeted funds - The Supervisor said that we need a resolution to create a Water Capital Project to seek well water. We have been paying on the water project for many years. We need to create a “Water Capital Project”. Councilwoman LaPine asked if it was in the budget. The Supervisor responded that yes, it was in the contractual expenses on the third line down.
Resolution 88 – 2012
Resolution creating a Water Capital Project
On a motion by Councilman Wrisley to create a Water Capital Project, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Essex Town Board has created a Water Capital Project budgeted for on line item W8310.
Consideration of Bill Bateman for ZBA – The Supervisor advised the Board that Bill Bateman has presented a letter of interest for the Zoning Board of Appeals and asked for a motion to appoint him.
Resolution 89 – 2012
Resolution of Appointment of Bill Bateman to the Zoning Board of Appeals
On a motion by Councilman Wrisley, seconded by Councilman LaForest, to appoint Mr. Bateman to the ZBA, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that Bill Bateman is a member of the Town of Essex Zoning Board of Appeals.
Supervisor Boisen related that Emily Phillips brought in a letter of interest for the ZBA.
Resolution 90 – 2012
Resolution of Appointment of Emily Phillips to the ZBA
On a motion to appoint by Councilman LaForest, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that Emily Phillips is appointed to the Town of Essex Zoning Board of Appeals.
The Supervisor asked Mr. Bateman if he was interested in Chairing the ZBA and Mr. Bateman answered in the affirmative. She then asked Mrs. Phillips if she would be the Secretary to the ZBA, and Mrs. Phillips agreed that she would.
911 Mailing – After some discussion, the Board agreed to use the Town bulk mail permit to mail the 911 disaster preparedness letters to the residents. The Supervisor said that she will contact Danny Benoit about the mailing. Councilwoman LaPine asked who was going to do the printing. Dianne Lansing advised that the County would print the information.
Supervisor Boisen said that she had spoken with Jim Morgan, the Highway Superintendent about a vehicle that he needs to have replaced for plowing for approximately $200,000.00. She advised the Board that she and Jim spoke with
M.A. Jerry about a lease with the savings passed on to the purchaser. The old vehicle has been repaired to the point of not being safe any longer. There was a discussion of a new vehicle and the need to consider other options as there is no money for this vehicle. The Supervisor asked if there was any other new business to bring up.
Councilman LaForest said that the Town people want to recognize retiring Postmaster, Gail Drinkwine and others, Dave Lansing and Lois Sayward, for their contributions to the Town. The Supervisor said that the Resolution of Appreciation for the Postmaster is appropriate and she would move that. However, the other two people would have to be discussed in executive session because of legal matters whereby a Resolution of Appreciation would not be appropriate.
Resolution 91 – 2012
Resolution of Appreciation of Gail Drinkwine, Retiring Essex Postmaster
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Town Board recognizes Gail Drinkwine for her service to the people of the Town of Essex in her role as Postmaster for the last six years.
Audit of the Bills
Councilwoman LaPine questioned the bills that she had audited for payment earlier and asked the Supervisor about the accounts that some were charged to. Supervisor Boisen assured the Councilwoman that the correct account codes were being used. Councilwoman LaPine also questioned the bills paid in advance and advised that she had checked with the Bookkeepers’ trainer, Cathy Persons, on these issues. She said that she is trying to figure out the new bookkeeping system we are using. There was a discussion of what gets “pre-paid” and what does not as well as a discussion of what represented a capital project.
Councilman LaForest said that he had a letter from the Teamsters for a one-time payment to the Highway crew. He advised that he would bring the letter in. There was a discussion of the one-time payment.
The Supervisor asked for a motion to approve the bills for payment.
Resolution 92 – 2012
Resolution to Approve the Bills
On a motion by Councilman LaForest, seconded by Councilman Wrisley to approve the bills as presented for payment, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the bills on Abstract 2012-5
PUT IN VOUCHER #’s and Fund AMOUNTS
Councilman Wrisley asked Tina Gardner, the Sewer Operator, about her monthly operating expenses particularly for propane purchases as he was just trying to get a general idea of it. Mrs. Gardner advised him that she has to run the generators once a week using propane and that some months she might pay more for chemicals.
Financial Reports
Town Clerk’s report – The Town Clerk’s report for April was reviewed and accepted.
Resolution 93 – 2012
Resolution to Accept the Town Clerk’s Monthly Report
On a motion by Councilman LaForest, seconded by Councilwoman LaPine to accept the Town Clerk’s monthly report as presented, the resolution is
ADOPTED: Yes – 4 No – 0
Water and Sewer Rents Report – The Water and Sewer Rents Report was presented by the Town Clerk as the last page in the Town Clerk’s report packet. The Water and Sewer Rents Report was reviewed and accepted.
Resolution 94 – 2012
Resolution to Accept the Water and Sewer Rents Report
On a motion by Councilman LaForest to accept the Water and Sewer Rents Report, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 4 No – 0
Supervisor’s Report – The Supervisor’s Report was reviewed. Councilwoman LaPine advised the Supervisor that there was a mistake at the bottom totals. Supervisor Boisen said that she would have LeeAnn check and correct it.
Resolution 95 – 2012
Resolution to Accept the Supervisor’s Report
Councilman LaForest moved to accept the Supervisor’s Report as corrected, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
With nothing further to come before the Essex Town Board, the meeting is adjourned at 9:24 p.m.
Respectfully submitted by
Catherine DeWolff, Town Clerk
ESSEX TOWN BOARD
Regular Meeting
May 17, 2012
7:00 p.m.
Supervisor Boisen opened the meeting at 7:00 p.m. with the Pledge of Allegiance.
Present: Claire LaPine Councilwoman
Dr. James LaForest Councilman
Mark Wrisley Councilman
Sharon Boisen Supervisor
Absent: Harold MacDougal Councilman
Also Present: Catherine DeWolff Town Clerk
David Sayre Chairman Board of Assessors
Dianne Lansing Assessor
H. Nicholas Muller III Planning Board Member
David Hislop Planning Board Member
Lauren Murphy Zoning/Code Enforcement Officer
Guests: Katherine Clark, Dr. Colleen Van Hoven, Rick Dalton, Bonnie Monoski, Jane TerLouw, Mary Anne Schultz, Jan TerLouw, Julie Martin, Bill Bateman, Michael E. Pratt
Councilwoman LaPine offered a moment of silence on the passing of David Hance.
The Supervisor thanked Deputy Sheriff Rice for coming tonight.
Guest Speaker Julie Martin of BRASS
Ms. Martin spoke to the Board about the Bouquet River Watershed program with the five towns along the river: Elizabethtown, Lewis, Westport, Essex and Willsboro. She gave an overview of the grant project and of BRASS itself. She described the Watershed Project and the steps being implemented to facilitate it on behalf of the five towns.
Ms. Martin handed out a Planning Questionnaire to the Board and audience. The Supervisor suggested that copies of the questionnaire be available in the Town Hall so that residents can fill it out and return it to BRASS. The questionnaire’s results will be an important step in implementing the Watershed plan. With no questions from the Board, the Supervisor thanked Julie Martin.
Approval of Minutes
The minutes of the April 10th and April 13th Special Meetings of the Town Board were considered with April 19th’s tabled until next month.
Resolution 84 – 2012
Resolution Accepting the Minutes of April 10, 2012 and April 13, 2012
On a motion by Councilwoman LaPine to approve and accept the minutes of April10,2012 and April 13, 2012 Special Meetings of the Essex Town Board, seconded by Councilman Wrisley, the Resolution is ADOPTED: Yes-4 No-0
Zoning Officer’s Report – April 2012
Lauren Murphy presented her April report to the Town Board.
Supervisor’s County Report
Supervisor Boisen briefed the Board on the Horace Nye committee. There was a discussion of the bidding process for the Horace Nye home.
The Supervisor added that there will be no beer at the Essex County Fair this year.
Old Business
Old Stone Church – The Supervisor advised the Board that we discussed this last month and that she has looked at the Grange Hall as a possibility for re-locating the Senior’s program. Councilwoman LaPine asked if there would be a conflict with them cooking at the Grange since they have already leased out their kitchen. Councilwoman wanted this point to be clear if the Seniors would be using the Grange. There was a discussion about getting the ball rolling on declaring the Old Church building as a redundancy to the Town. There was a discussion of whether or not the building could still be used for events by the public as well as if there were any existing easements to the building. It was determined that there are no longer any easements on the building. However, there is a Preservation Covenant on the property which would require State approval of the sale as well as condition any new owner of the property. The Supervisor advised that the Town will be obtaining a professional appraisal of the property and that proper procedures will be followed including that the sale of the property will be subject to a permissive referendum. Rick Dalton, owner of the Essex Inn and CFES, spoke about the mission of College for Every Student and their desire to purchase the Old Stone Church.
Resolution 85 -2012
Resolution Declaring the Old Stone Church Building No Longer Useful to the Town of Essex
On a motion by Councilman LaForest to start the process and deem the Old Stone Church as no longer useful to the Town of Essex, seconded by Councilwoman LaPine, the resolution is ADOPTED:
Yes – 4 No – 0
There was a discussion of getting the appraisal for the Old Stone Church building. It was agreed that the minimum starting bid for the sale of the building would start with whatever the appraisal came in at. Further, it was agreed that there would be a Special Meeting of the Town Board, forthcoming, to discuss and accept the appraisal process.
ACAP Agreement – There was a discussion of signing the annual contract with ACAP for the Senior Center.
Resolution 86 – 2012
Resolution Authorizing the Supervisor to Sign the ACAP Contract
On a motion by Councilman LaForest authorizing the Supervisor to sign the annual ACAP contract, seconded by Councilman Wrisley, the resolution is ADOPTED:
Yes – 4 No -0
Resolved that the Supervisor is authorized to sign the ACAP Contract.
There was a discussion of the Senior Van that has now died. The Supervisor advised that there is $12-13,000.00 in the Reserve fund for the van and that there may still be a matching grant available for the replacement of the van.
Resolution 86 – 2012
Resolution Authorizing the Supervisor to Apply for a Grant for Replacement of the Old Senior Van, if such a grant is still available
On a motion by Councilman Wrisley, seconded by Councilman LaForest, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Supervisor is given authorization to apply for a matching grant to replace the Senior Van, if such a grant is still available.
Water Capital Project update – There was a discussion of where the Town was at regarding the new contracts that the Supervisor had drawn up to contract with the Fire Department regarding the wells for water on the Fire Department property. Frank Walls, Chairman of the Fire Commissioners advised the Town Board that the Fire Department already has a contract with the Town dated from 2009 and that is the only contract that they will honor. Councilpersons expressed their concern over the conflict surrounding the contract. It was agreed that the issue would be revisited at a Special Meeting and that the agreement must satisfy the Town as well as the Fire Department. The Supervisor said that she would advise the Fire Department of when the Special meeting would be.
Audit of Town Clerk, Zoning Officer, and Justice financial records for 2011 –
The Supervisor asked the Councilpersons who did the audit if they were satisfied with the audits that they conducted. Further, she advised them that they needed a resolution to pass that the audit had been completed and that it was in the packets that they initially received. Councilpersons LaPine and LaForest expressed that they were ready to sign on off on the audits that they conducted, however, they did not have the proper resolution before them. It was agreed that this would be tabled until the resolution could be drawn up using the official language needed.
Surplus Auction update – The Supervisor advised that Haroff Auctions, who are auctioning the Highway surplus, are behind and the site was not up yet. There was a discussion of the advertising for the auction in the local papers. The Supervisor said that she would find out and let the Board know.
BAR update – Supervisor Boisen advised that the date for Grievance Day has been changed to June 12, from 4-8 p.m. because the Town does not have a Board of Assessment Review in place at this time. She introduced the Chairman of the Board of Assessors, David Sayre, who read a statement on how the tentative assessments had been figured, which is included here:
Essex Assessment Project
We began our Reassessment Project for the 2012 Tentative Assessment Roll in the spring of 2011 with inventory data collection for every property in the Town of Essex. Consistency and uniformity for every parcel was a key part of this project. We looked at 3 areas to achieve this:
1. Land characteristics, such as lot size, use, and disirability
2. Improvement characteristics, such as SFLA, year built, construction quality and outbuildings
3. Location, particularly market area and neighborhood
The importance of current and accurate data cannot be overemphasized. More than anything else, the success of systematic analysis and the accuracy and uniformity of assessments rests on accurate data as of March 1, 2012 which is taxable status date. All properties in NYS are assessed as to their physical condition and use on this date. Any changes in data after this date are reflected on the next years assessment roll.
In the next phase of the project we analyzed 5 years worth of sales. Any sales that were not arms length (willing seller and a willing buyer) were removed from the study. We also looked at the inventory on the sales to make sure that it reflected it as it was at the time that it sold. Older sales were time adjusted to bring them to the price they would sell for as of July 1, 2011 which is valuation date as required by Section 301 of the RPTL.
Next we conducted a sale ratio study to determine what the relationship was between assessments at the time of sale and what they actually sold for to determine a level of assessment.
A land schedule was developed based on the sales. Then it was applied to the sales to make sure it was reflecting the sale price to see if any further adjustments were needed.
Once these adjustments were made it was then applied to all properties in town along with the building value to obtain an estimate of value using the computer aided mass appraisal software developed by NYS ORPTS. These were analyzed for consistency within various strata groupings, such as building style, location, age of homes, etc.
The next step in this process is to arrive at an estimate of value based on comparable sales. Properties were chosen as comparables based on their similarity but were adjusted for their differences.
From this process an assessed value was derived and notices were ent out to all property owners reflecting last years assessment compared to the 2012 tentative assessed value. Dates and times were set up to meet with property owners to discuss their updated inventory and assessment.
***************
Dianne Lansing, Assessor, advised that the Assessors have met with at least 50 people and have made compromises in these instances and have had those people sign compromise or stipulation agreements. Councilman LaForest asked if the Assessors were finished sitting with the roll. Mrs. Lansing said no, but people simply need to call them and they can come in anytime.
Councilman Wrisley asked how are we going to notify residents of the change? The Supervisor responded that we are going to advertise it. Dianne Lansing said that we don’t know who is coming in on that day and that she would like some kind of low cost mail out to everyone for that. Further she said that if it is the County’s responsibility, they should do it. Councilwoman LaPine asked why we can’t put out a simple notice that the date has been changed to June 12? Councilman LaForest moved for a mailing to all parcel owners. The Supervisor advised that no resolution was needed for a mailing.
New Business
McCauliff Road abandonment – The Supervisor advised that we don’t have an attorney to look at this letter from Bill Finucane, the attorney for the Conways. She spoke with Jim (Morgan) and he was under the impression that this was abandoned approximately 30 years ago and again in 2002. Guest Mike Pratt added that the Town should not totally abandon the road. The Supervisor said that we have to maintain storm drainage on the road but we don’t have to plow it. The Highway Department wants to fully abandon the road. Councilwoman LaPine said that it sounds like the Conways are concerned with the road because of the CATS organization promoting it as a hiking area and more people will be encouraged to use it. The Supervisor said that there is no way to get emergency vehicles in there. Councilman Wrisley explained that qualified abandonment of the road is full abandonment. Mr. Pratt said that if you give up that road, you will never get it back. There was a discussion of the abandonment of the McCauliff Road. Code Enforcement Officer, Lauren Murphy said that people go up there all the time. Councilman Wrisley suggested that the Town talk to John Deming to recommend an attorney and talk about it. The Supervisor said that she would contact Mr. Deming.
Consideration of Contract with HACH – The Supervisor advised the Board that they need a resolution authorizing her to sign the contract with HACH. Councilman LaForest asked if the amount of the contract fluctuates from year to year. The Supervisor responded that we also have a Sewer contract with HACH, but that we will double up on that next year when that contract comes up.
Resolution 87 – 2012
Resolution Authorizing the Supervisor to sign the HACH Contract
On a motion by Councilman Wrisley, seconded by Councilman LaForest, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Supervisor is authorized to sign the contract with HACH.
Resolution creating a water capital project with $50,000 from budgeted funds - The Supervisor said that we need a resolution to create a Water Capital Project to seek well water. We have been paying on the water project for many years. We need to create a “Water Capital Project”. Councilwoman LaPine asked if it was in the budget. The Supervisor responded that yes, it was in the contractual expenses on the third line down.
Resolution 88 – 2012
Resolution creating a Water Capital Project
On a motion by Councilman Wrisley to create a Water Capital Project, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Essex Town Board has created a Water Capital Project budgeted for on line item W8310.
Consideration of Bill Bateman for ZBA – The Supervisor advised the Board that Bill Bateman has presented a letter of interest for the Zoning Board of Appeals and asked for a motion to appoint him.
Resolution 89 – 2012
Resolution of Appointment of Bill Bateman to the Zoning Board of Appeals
On a motion by Councilman Wrisley, seconded by Councilman LaForest, to appoint Mr. Bateman to the ZBA, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that Bill Bateman is a member of the Town of Essex Zoning Board of Appeals.
Supervisor Boisen related that Emily Phillips brought in a letter of interest for the ZBA.
Resolution 90 – 2012
Resolution of Appointment of Emily Phillips to the ZBA
On a motion to appoint by Councilman LaForest, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that Emily Phillips is appointed to the Town of Essex Zoning Board of Appeals.
The Supervisor asked Mr. Bateman if he was interested in Chairing the ZBA and Mr. Bateman answered in the affirmative. She then asked Mrs. Phillips if she would be the Secretary to the ZBA, and Mrs. Phillips agreed that she would.
911 Mailing – After some discussion, the Board agreed to use the Town bulk mail permit to mail the 911 disaster preparedness letters to the residents. The Supervisor said that she will contact Danny Benoit about the mailing. Councilwoman LaPine asked who was going to do the printing. Dianne Lansing advised that the County would print the information.
Supervisor Boisen said that she had spoken with Jim Morgan, the Highway Superintendent about a vehicle that he needs to have replaced for plowing for approximately $200,000.00. She advised the Board that she and Jim spoke with
M.A. Jerry about a lease with the savings passed on to the purchaser. The old vehicle has been repaired to the point of not being safe any longer. There was a discussion of a new vehicle and the need to consider other options as there is no money for this vehicle. The Supervisor asked if there was any other new business to bring up.
Councilman LaForest said that the Town people want to recognize retiring Postmaster, Gail Drinkwine and others, Dave Lansing and Lois Sayward, for their contributions to the Town. The Supervisor said that the Resolution of Appreciation for the Postmaster is appropriate and she would move that. However, the other two people would have to be discussed in executive session because of legal matters whereby a Resolution of Appreciation would not be appropriate.
Resolution 91 – 2012
Resolution of Appreciation of Gail Drinkwine, Retiring Essex Postmaster
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the Town Board recognizes Gail Drinkwine for her service to the people of the Town of Essex in her role as Postmaster for the last six years.
Audit of the Bills
Councilwoman LaPine questioned the bills that she had audited for payment earlier and asked the Supervisor about the accounts that some were charged to. Supervisor Boisen assured the Councilwoman that the correct account codes were being used. Councilwoman LaPine also questioned the bills paid in advance and advised that she had checked with the Bookkeepers’ trainer, Cathy Persons, on these issues. She said that she is trying to figure out the new bookkeeping system we are using. There was a discussion of what gets “pre-paid” and what does not as well as a discussion of what represented a capital project.
Councilman LaForest said that he had a letter from the Teamsters for a one-time payment to the Highway crew. He advised that he would bring the letter in. There was a discussion of the one-time payment.
The Supervisor asked for a motion to approve the bills for payment.
Resolution 92 – 2012
Resolution to Approve the Bills
On a motion by Councilman LaForest, seconded by Councilman Wrisley to approve the bills as presented for payment, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the bills on Abstract 2012-5
Resolution to Approve the Bills
On a motion by Councilman LaForest, seconded by Councilman Wrisley to approve the bills as presented for payment, the resolution is ADOPTED: Yes – 4 No – 0
Resolved that the bills on Abstract 2012-5, voucher #223 and 225 to 286, are approved for payment.
Fund Prepaid Unpaid
General $13,984.79 $15,621.24
Highway $13,938.17 $20,891.95
Water $1,731.33 $2,997.41
Water Dist Ext#1 $0.00 $4,332.00
Essex Lights $690.96 $315.98
Whallonsburgh Lights $164.24 $155.31
Sewer Operating $89.33 $3,375.96
Sewer Capital $0.00 $11,992.40
T&A $650.80 $0.00
Totals $29,518.29 $59,682.25
Councilman Wrisley asked Tina Gardner, the Sewer Operator, about her monthly operating expenses particularly for propane purchases as he was just trying to get a general idea of it. Mrs. Gardner advised him that she has to run the generators once a week using propane and that some months she might pay more for chemicals.
Financial Reports
Town Clerk’s report – The Town Clerk’s report for April was reviewed and accepted.
Resolution 93 – 2012
Resolution to Accept the Town Clerk’s Monthly Report
On a motion by Councilman LaForest, seconded by Councilwoman LaPine to accept the Town Clerk’s monthly report as presented, the resolution is
ADOPTED: Yes – 4 No – 0
Water and Sewer Rents Report – The Water and Sewer Rents Report was presented by the Town Clerk as the last page in the Town Clerk’s report packet. The Water and Sewer Rents Report was reviewed and accepted.
Resolution 94 – 2012
Resolution to Accept the Water and Sewer Rents Report
On a motion by Councilman LaForest to accept the Water and Sewer Rents Report, seconded by Councilwoman LaPine, the resolution is ADOPTED: Yes – 4 No – 0
Supervisor’s Report – The Supervisor’s Report was reviewed. Councilwoman LaPine advised the Supervisor that there was a mistake at the bottom totals. Supervisor Boisen said that she would have LeeAnn check and correct it.
Resolution 95 – 2012
Resolution to Accept the Supervisor’s Report
Councilman LaForest moved to accept the Supervisor’s Report as corrected, seconded by Councilman Wrisley, the resolution is ADOPTED: Yes – 4 No – 0
With nothing further to come before the Essex Town Board, the meeting is adjourned at 9:24 p.m.
Respectfully submitted by
Catherine DeWolff, Town Clerk
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